These steps will help ensure a professional and organized conclusion to the hiring process and set the stage for the new employee’s success.
References
References are at the end of this chapter.
74 Following Up with Candidates (6.3.4)
Verna Johnson
Once interviews are complete, the following steps will help you make an informed hiring decision and ensure a smooth transition for the successful candidate.
Review Your Interview Notes
Carefully review your notes and any completed assessment materials from the interview.
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Compare candidates based on key qualifications, relevant experience, communication skills, and overall fit for the role and team.
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Consider using a scoring system or rubric to maintain consistency and objectivity.
Make a Hiring Decision
Once a decision is made, contact the selected candidate to offer them the position.
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Communicate the offer clearly, including start date, salary or wage, benefits, and any other relevant information.
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Set a reasonable deadline for them to accept or decline the offer.
Inform Unsuccessful Candidates
Notify candidates who were not selected in a timely and respectful manner.
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Send a brief, professional email thanking them for their time and interest in the position.
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If applicable, let them know their résumé will be kept on file for future opportunities.
Close the Loop Internally
Communicate the hiring decision with the necessary team members.
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Update your team and any relevant departments about the selected candidate and their expected start date.
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Complete all required paperwork and documentation for the hiring process.
Plan for Onboarding (if the Candidate Accepts)
Begin preparing for the new hire’s arrival.
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Ensure that all onboarding materials, training schedules, workspace, and access to systems or equipment are ready.
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Consider assigning a mentor or point of contact to support the new employee during their first days on the job.
